Foster caregivers in Virginia receive a state-approved per diem to help cover the cost of caring for a child in foster placement. The exact amount depends on the child’s age, special needs, and the type of foster home. This article explains how payments work in Virginia, what counts toward reimbursement, and how families can navigate the process to ensure they receive the appropriate funds for foster care responsibilities.
Foster Care Payment Overview In Virginia
In Virginia, maintenance payments are designed to cover basic needs such as food, shelter, clothing, daily care, transportation, and supervision. The per diem is structured to reflect differences in age and, in some cases, the child’s specific needs. Payment is typically issued to the foster parent or the designated foster family agency on a regular schedule. It is important to note that these payments are separate from Medicaid or other health coverage, which may offset medical costs but are not considered part of the maintenance rate.
How Virginia Reimburses Foster Parents
Virginia’s Department of Social Services (VDSS) administers foster care reimbursements in coordination with local departments of social services. The per diem rate is reviewed by state policy and local practice to ensure it aligns with current costs of caregiving, housing, and household expenses. In some cases, specialized or therapeutic placements may qualify for higher rates or additional supports. Foster parents should work through their licensing agency or local DSS office to confirm eligibility and the exact per diem for their placement.
What Counts As Allowable Expenses
Per diem payments are intended to cover ordinary living expenses tied to caring for a foster child in the home. This includes meals, utilities, clothing, and everyday supervision. Some costs may be considered separate or reimbursable through additional programs, such as emergency assistance, transportation for court hearings, or services for special needs. Local agencies may provide guidance on allowable items and document requirements. Parents should keep receipts and records as requested to support reimbursement claims.
Average Rates And Variability
Rates in Virginia can vary by age category and placement type. For example, younger children often have different base per diems than teenagers. In practice, the per diem may change when a child’s needs evolve or when the placement shifts to a different receiving home. Prospective foster families should expect some variation from one county to another, as local DSS offices implement the state framework with regional considerations. To get an accurate figure, contact the local DSS office or your licensed foster care agency for the current rate schedule.
Medical And Related Support
While the maintenance per diem covers daily caregiving costs, medical and mental health services for the child are typically addressed through Medicaid or private insurance. Many foster children receive comprehensive health coverage, and VDSS coordinates with Medicaid to ensure eligible services are paid. Foster parents should verify that health needs are being addressed and understand how medical costs interact with the per diem. If a child requires specialized behavioral or therapeutic interventions, additional funding or supports may be available through regional programs.
Getting Paid: Process And Timelines
The payment process generally begins after a child is placed in a foster home and approval documentation is completed. A caseworker or licensing supervisor ensures the placement aligns with state criteria. Once approved, the per diem is scheduled on a regular payment cycle, often monthly. Any changes in placement, such as a move to another home or a change in the child’s eligibility, require updates to the record and may affect the reimbursement amount. Foster parents should maintain open communication with their agency and the local DSS office to prevent delays.
Important Steps To Maximize Eligibility
Keep these steps in mind to ensure you receive the correct funds and avoid gaps in reimbursement:
- Confirm your placement meets state criteria and is documented by the licensing agency.
- Request a detailed breakdown of the current per diem by the child’s age and needs.
- Submit required forms promptly and maintain records of all approved expenses and receipts.
- Stay informed about any policy updates from VDSS or the local DSS office.
- Ask about any eligible add-ons for special needs, transportation, or emergency supplements.
Common Questions
Q: Do foster parents ever receive extra funds for special needs? A: In some cases, higher rates or additional supports may be available for children with significant medical, behavioral, or developmental needs, depending on local policies and approval by the licensing agency.
Q: Are the per diem payments taxable? A: The internal handling of per diem funds can vary; it is best to consult with a tax professional or the agency to understand how these reimbursements are treated for tax purposes.
Q: Can the per diem cover all expenses? A: The per diem is designed to cover major caregiving costs, but some expenses beyond standard care may require separate funding or vouchers through different programs. Always verify with the local DSS office what is included in the base rate.
Resources And Where To Start
For families considering foster care or currently providing foster care in Virginia, the primary point of contact is the local department of social services or a licensed foster care agency. Helpful steps include visiting the VDSS website, speaking with a caseworker, and requesting a copy of the current rate schedule. The VDSS also offers guidance on eligibility, required trainings, and ongoing support services that can help sustain a successful placement.