How Long Must Your Employer Post Citations
Nationwide, employers must publicly display OSHA citations and penalties in a conspicuous place at the affected worksite. The posting must occur within five working days after the citation is issued and remain posted for a minimum period. The duration typically lasts at least three days or until the cited violation is abated, whichever is longer. This requirement helps workers understand the safety issues and company compliance status. The exact timeframe can vary with the severity of the citation and any appeal decisions, so it is important to verify current OSHA guidelines for your situation.
What Must Be Posted
Essential items to display include a Notice of Citation and Penalty, which outlines the cited hazards, the proposed penalties, and the correction deadline. The posted notice should be easily readable and located where workers can see it during their shifts. If multiple sites or shifts exist, ensure the notices are posted at each relevant location. In some cases, employers may also need to post the “Employer Response” or other OSHA-facing documentation alongside the citation.
How Long the Posting Stays Up
The generally accepted posting duration is at least three days or until the cited hazard is corrected, whichever is longer. If the violation is abated before the three-day minimum, posting may end sooner. If an appeal is filed, posting may continue through the appeal process as required by OSHA rules. Throughout this period, the posting must remain visible and unobstructed. Employers should set a reminder to remove or update postings once the issue is resolved or after the appeal decision is issued.
Exceptions and Special Scenarios
Some circumstances may alter posting requirements. For minor violations or de minimis findings, OSHA may adjust posting expectations. In multi-site operations, each location with a cited violation generally requires its own posting. If the citation is withdrawn or dismissed, the employer should replace or remove the notice accordingly. When a company disputes penalties, the posting period may extend depending on the administrative process and any interim orders from OSHA.
Penalties for Noncompliance
Failing to post the citation on time or to maintain it for the required period can expose the employer to enforcement actions. OSHA can issue additional penalties or citations for willful or repeated noncompliance related to posting requirements. Employers should treat posting as a part of the safety program, ensuring accuracy and timeliness to avoid complications during inspections or audits. Regular internal checks can help guarantee postings are up-to-date and accessible to all workers.
What Employees Should Do
If employees notice missing or unclear postings, they should report the issue to a supervisor or the safety administrator. Workers can ask for confirmation that the posting is current and located in a common area, like near the time clock, break room, or near the work area where the hazards were identified. If any discrepancies arise, employees may contact OSHA or their state occupational safety agency for guidance or to file a complaint. Documenting the posting status can help ensure timely compliance.